Job Opportunities

Full-Time | $50,000–$65,000/year | Reports to: Board of Directors

Overview:
Beth Shalom Synagogue is seeking a highly organized and detail-oriented General Manager to ensure the day-to-day operations of our synagogue run smoothly. This full-time position is ideal for someone who enjoys being the hub of a community, has a knack for logistics, and takes pride in making sure everything gets done—even when it means rolling up their sleeves.

This role is not just administrative — it's operational. You will manage processes, support communications, ensure the building and calendar are coordinated, and serve as a reliable point of contact for staff, members, and volunteers.

Key Responsibilities

Synagogue Operations:

• Manage day-to-day operations of the synagogue office
• Maintain and update synagogue records and files (e.g., membership, Yahrzeits, donations).
• Answer phones, greet visitors, and respond to member inquiries.
• Handle mail, office supply orders, and vendor coordination.
• Track and coordinate service provider appointments (e.g., janitorial, snow removal).

Scheduling & Facilities:

• Maintain the synagogue’s master calendar including lifecycle events, rentals, and programs.
• Liaise with custodial staff, caterers, and renters to ensure smooth building use.
• Ensure facilities are prepped for events and services, in coordination with relevant parties.

Administrative Support & Board Liaison

• Prepare board packages, take minutes, and attend monthly board meetings.
• Ensure filing systems, vendor records, and documents are current and accessible.
• Work closely with lay leaders and clergy to support synagogue administration.
• Coordinate High Holiday logistics (seating, communications, ticketing, etc).

Event & Catering Coordination

The Office Administrator will support weekly programming and events, particularly those that involve food or kitchen use. This includes both routine synagogue events and lifecycle celebrations.

Responsibilities include:

• Coordinate or delegate all food-related logistics, including for Kiddush, High Holidays, and rentals.
• Vendor communication, ordering, and price/budget tracking.
• Shopping for supplies as needed and managing kitchen inventory.
• Coordinate logistics for catering and kitchen use (setup, cleanup, inventory).
• Collaborate with volunteers or committees as needed to execute food-related elements of programs.

Finance & Recordkeeping

• Liaise with bookkeeper and treasurer as needed (no direct financial responsibilities).
• Prepare cheque requisitions, process invoices, and support financial reconciliation.

Skills & Qualifications:

• Exceptional organizational skills and attention to detail.
• Strong communication skills, both written and verbal.
• Comfort with technology (Google Workspace, CRM/databases, shared calendars).
• Ability to prioritize, multitask, and meet deadlines independently.
• Comfortable coordinating volunteers and interacting with a broad range of people.
• Familiarity with Jewish customs, holidays, and synagogue life is an asset, but not required.

Compensation & Schedule:

• Full-time role (Monday–Friday), occasional evening/weekend availability during major holidays and events.
• Salary range: $50,000 – $65,000, commensurate with experience.

How to Apply: Please submit your resume and cover letter to kylehuberman@gmail.com. We look forward to hearing from you and exploring how you can contribute to the Beth Shalom community.